top of page

AI Tools for Project Management in 2024


Mobile, Computer & Robot representing use of AI in project management
AI Tools for Project Management in 2024

Artificial Intelligence (AI) has taken project management to new heights. In the coming three years, there's an anticipated leap in AI adoption within project management. Professionals foresee a jump from 23% to 37% of projects utilizing AI.1 

Also, AI-powered software is enhancing efficiency, productivity, and collaboration. However, not all AI project management tools will perform up to the mark and some may not sit well with your system. So, you can't just pick any AI tool for optimal results. Instead, you need to choose the right one.  

Yes, we know there are thousands of AI software for project management in the market and it would be difficult to get the ideal ones. So, what to do? Well, we have done the hard work for you and made a list of 8 AI-powered project management tools with important information about them. Keep reading to learn about these tools… 


What is an AI Tool for Project Management? 

Data to support AI revolution
What is an AI Tool for Project Management?

AI project management tools are AI-powered project management software leveraging artificial intelligence and machine learning to give your projects a boost. These tools can streamline your workflow by automating repetitive tasks, analyze project data to guide your decisions, and ultimately, help you run things more efficiently. 


A study by Gartner predicts that artificial intelligence (AI) will automate a significant portion of project management tasks by 2030. They estimate that 80% of the routine tasks currently handled by project managers, such as data collection, tracking, and reporting, will be taken over by AI.2 This means project managers will have more time to focus on other important aspects of their jobs. 

  

Benefits and Drawbacks of Using AI Project Management Tools 


Let's have a look at the advantages and disadvantages of using AI tools for project management. 


Benefits of AI Project Management Tools 

Benefits of AI Project Management Tools
Benefits of AI Project Management Tools
  • As AI tools automate repetitive tasks, it will free up your time for strategic work. 

  • You will be greatly benefitted by the predictive analytics feature of AI. It identifies risks and delays for proactive action. 

  • By optimizing resource allocation, AI tools will Ensure the right people are on the right tasks. 

  • This software provides insights and recommendations for better choices and decisions. 

  • AI tools streamline processes and ensure minimal or no errors. 


Drawbacks of AI Project Management Tools


  1. Relies on data, potentially missing the bigger picture. 

  1. Can perpetuate biases if training data is skewed. 

  1. May lack the maturity of traditional project management tools. 

  1. The cost of implementation can be higher as new technology can come with a higher price tag. 

  1. Automation may reduce the need for certain project management roles. 

  

What Features Make a Good AI Project Management Software?  


To get the best AI project management tools for your business's success, you need to know what features are mandatory. Here are the things you need to look out… 


1.  User-Friendly Functions and Interface 

You can't make the most out of powerful AI tools if you can't use them properly. Also, complex functions consume time which can impact the overall performance of the project.  


Also, an inconvenient interface may make life harder for project managers. So, it is crucial to ensure the ease of use of the AI tool. It not only saves time but also increases productivity. 


2.  Flawless Data Management 

You can't think of AI without Data. And good AI tools should manage these data fluently. Bad data management can lead to poor data quality and poor data quality can lead to biased AI algorithms, impacting resource allocation, task recommendations, and even project outcomes. 


Ao, good data management practices like data cleaning, anomaly detection, and version control ensure the AI is working with reliable information. You must ensure your AI tools have excellent performance in data management.  


3.  Smooth Integrations and Scalability 

The software should integrate with the other tools that you already use, such as communication and collaboration tools, file sharing services, and time tracking software. 


Moreover, the AI tool should be able to scale to meet the needs of your growing team and business. 


4.  Proper Risk Handling and Secure 

Traditional project management software helps manage tasks and schedules, but AI tools take it a step further. They excel at predicting and mitigating risks, turning your software into a proactive partner. 


A good AI tool scours project data, historical trends, and even external factors to identify hidden risks you might miss. Also, the software should have robust security features to protect your organization's data.  


8 Best AI Tools for Project Management 


After thorough research, we have made a list of 8 AI project management tools. Let's explore them one by one. 


1.  Notion 

Notion streamlines productivity by combining note-taking, document creation, databases, and collaborative tools into one central hub. This makes it ideal for individuals and teams to organize their ideas, manage projects, and work together seamlessly. 


Furthermore, Notion integrates artificial intelligence to enhance your workflow. Its Q&A feature provides instant answers to your queries, autofill pulls insights from vast amounts of data, and the writer tool assists with brainstorming and drafting content. 


Pros 

  • Easy to use and fast 

  • Smooth real time collaboration between group members  


Cons 

  • Not Ideal for monitoring multiple projects.  


2. Basecamp 

Basecamp caters to small and medium-sized businesses, especially those with remote teams. Its user-friendly design and strong feature set make it a popular choice for improving team collaboration and organization. Basecamp goes beyond basic project management tools by offering functionalities like to-do lists, file sharing, communication channels, and progress tracking. 


But where it gets truly clever is its use of AI in features like Move the Needle and Mission Control. These analyze project data to provide insights on performance, helping managers identify potential problems and keep projects running smoothly. 


Pros 

  • Seamless integration with various workflow software 

  • Very interactive interface  


Cons 

  • It does not offer any free version  


3. Forecast 

Forecast takes project management and financial performance to the cloud, using AI to empower businesses. This platform goes beyond just managing projects; it tackles resource allocation, scheduling, billing, time tracking, and even budgeting with a smart AI assistant.  

Forecast leverages AI for predictive analytics and business intelligence, giving companies the upper hand in planning, tracking, and ultimately, improving project outcomes while reducing risks. 


Pros  

  • AI-assisted timesheets ensure smooth time management 

  • User-friendly interface  


Cons 

  • Some user report that Forecast’s mobile platform isn't user-friendly  

  

4. Motion 

Unlike traditional project management tools, Motion focuses on seamlessly integrating tasks into your daily workflow. This reduces the risk of missed deadlines and forgotten tasks. It achieves this by syncing with team calendars, making project work constantly visible and a priority.  


Motion goes a step further by automating 90% of project planning, creating personalized schedules for each team member. While this boosts productivity, its pricing might be a hurdle. Motion lacks a free plan and is pricier than some competitors. 


Pros 

  • Automated prioritization and planning for every individual of a group. 

  • It automatically rebuilds schedule and prioritizes tasks according to your preference   


Cons 

  • It’s a bit expensive 


5. Trello 

Trello strikes a balance between user-friendliness and powerful features. Its intuitive design earns top marks for ease of use, while its 5-star support rating assures you of exceptional customer service.  


Trello integrates AI through Atlassian Intelligence, allowing you to leverage AI for top-notch content creation, correction, and brainstorming directly within your Trello card descriptions. This injects a boost of creative power and efficiency into your project management workflow. 


Pros 

  • It offers unlimited storage 

  • Excellent AI-Powered board management tools  


Cons 

  • Atlassian Intelligence isn’t available on free and standard version 

  

6. ClickUp 

ClickUp stands out for its robust customization options within a cloud-based project management platform. The real star of the show, however, is ClickUp's intelligent AI virtual assistant. This ever-present tool provides instant access to crucial team information, whenever you need it. 


Beyond the assistant, ClickUp boasts a suite of AI-powered features designed to streamline team and time management, workflow alignment, and task execution. To further enhance collaboration and prevent missed deadlines or errors, ClickUp offers a variety of communication tools and configurable automated notifications. 


Pros 

  • It offers 1000+ integrations 

  • It comes with a handy translation feature and ideal for teams of all size 


Cons 

  • Free plans don't have any AI feature 


7. Asana  

Asana takes project management to the next level with its advanced AI features. Users can create and manipulate boards, lists, and even branching scenarios to perfectly tailor the project view to their needs. Asana excels at breaking down complex projects into manageable tasks, making navigation and progress tracking a breeze. 


Beyond its core functionality, Asana integrates with Adam, an intelligent content platform offering features like workflow builders, timelines, and calendars. But the real power lies in Asana Intelligence, a suite of AI and machine learning tools designed to supercharge user experience and productivity. 


Pros 

  • Powerful predictive AI capabilities  

  • It has enterprise-grade security  


Cons 

  • Free plan doesn’t offer Asana intelligence feature  


8. Wrike 

Wrike is a heavyweight in the project management world, offering top-notch features for resource allocation, workflow planning, data visualization, and collaborative teamwork. A recent AI integration has further bolstered its capabilities, not just in project management but also in content creation like blog post writing. Wrike's core functionality is impressive, providing a comprehensive toolbox that includes resource planning, Gantt charts, time tracking, workload management, and performance reports.  


The ability to integrate with over 400 additional tools makes it a highly adaptable platform that caters to the diverse needs of project managers across various industries. This scalability makes Wrike a compelling option for both startups and established enterprises. 


Pros 

  • This tool digitizes files automatically  

  • It supports 8 different languages  


Cons 

  • Confusing interface  

  

  

AI Project Management Tools Comparison Chart   

Tools price comparison
AI Project Management Tools CHEAPEST PACKAGE Comparison Chart

Tool’s Name 

Pricing 

Tool’s Link 

Best For 

Notion 

Plus

$8 Per Seat/month 

  

Business:  

$15 Per Seat/month 

  

Enterprise:   

Not mentioned 

  

Notion AI:  

$8 Per month 

Ease of Use 

Basecamp 

Basecamp:  

$15/user per month 

  

Basecamp Pro Unlimited: 

$299 per month 

Small organizations or teams 

Forecast 

Core Annual Plan: 

Minimum $25 per user 

Predictable Project Execution 

Motion 

Individual: 

a) $19/ month (billed annually)  

b) $34/ month (billed monthly) 

  

Team:  

a) $12/user per month (billed annually)   

b) $20/user per month (billed monthly) 

  

Automating Project Planning 

Trello 

Standard:  

a) $5/ user per month (billed annually)  

b) $6 per user per month if billed monthly. 

  

Premium:  

a) $10/user per month (billed annually) 

b) $12.50/user per month (billed monthly) 

  

Enterprise:  

Range from $7.38 to $17.50/user per month (billed annually)  

  

  

Integrations 

ClickUp 

Unlimited:  

a) $7/user per month (billed annually)  

b) $10/user per month (billed monthly) 

  

Business:  

a) $12/ user per month (billed annually) 

b) $19/user per month (billed monthly) 

  

Enterprise:  

Need to talk with Support 

  

ClickUp AI:  

$5/ month per user with any paid plan. 

  

Smooth AI Project Management 

Asana  

Starter:  

a) $10.99/user per month (billed annually) 

b) $13.49/user per month (billed monthly) 

  

Advanced:  

a) $24.99/user per month (billed annually)  

b) $30.49/user per month (billed monthly)  

  

Enterprise:  

Need to talk with support 

  

Enterprise+: 

Need to talk with support 

  

Advanced Project Management Features 

Wrike 

Team:  

a) $9.80/ user per month (billed annually) 

  

Business:   

a) $24.80/user per month (billed annually) 

  

Enterprise

Need to talk with support 

  

Pinnacle

Need to talk with support 

Enterprise friendly  

  

Final Words 

Now that we've reached the end of this blog, you should have a clearer understanding of AI project management tools for 2024. These powerful software leverage advanced features like predictive analytics and natural language processing to streamline workflows, boost productivity, and drive successful project outcomes.  


In case you are unsure which tool is best for your business, please do not hesitate to contact us. We have enough experience and knowledge to help you make a wise decision. 

  

Citations: 

  1. AI Innovators: Cracking the Code on Project Performance (2019). https://www.pmi.org/learning/thought-leadership/pulse/ai-innovators 

  1. Gartner Analysts to Discuss Project Management Technology Trends at the Gartner Program & Portfolio Management Summit(2019). https://www.gartner.com/en/newsroom/press-releases/2019-03-20-gartner-says-80-percent-of-today-s-project-management

8 views0 comments
bottom of page